Role Overview
The role of the the Executive Assistant is to provide secretarial and administrative support to the Director Egypt in addition to providing secretarial and office management functions of a more general nature including, on a case by case basis, for other senior EBRD staff.
Key Responsibilities and Deliverable
Country Director Support
* Handling incoming phone calls and mail, managing and keeping up to date Director's agenda and contact database, coordinating and arranging internal and external meetings in a swift and accurate manner.
* Overall organisation of all travel arrangements (e.g. flight, hotel, taxi, visas), including preparing travel packs with all relevant documentation including agendas.
* To independently preparing draft responses on incoming letters or emails for Directors' review as well as to handle routine enquiries addressed to the Bank or Director.
* To build and maintain a professional hard and soft copy file system of Directors' correspondence to ensure instant retrieval of documents and/or files.
* To register, screen and sort RO incoming and outgoing mail and distribute to relevant bankers or SBS staff, including managing the weekly pouch with EBRD London.
* To provide assistance of a general nature to Directors' PowerPoint presentations focussed on improvement and consistency of lay-out.
* To provide support of a general administrative nature to Director, including but not limited to printing and binding documents, sending faxes and scanning files.
* To provide support of a general operational nature to Director, including but not limited to managing incoming missions (i.e. fixing appointments, preparing agendas etc), co-organising RO retreats and taking minutes at RO meetings.
* Responsible for building and maintaining a local press database and to coordinate all local press related matters, including building a press folder about local press coverage of EBRD
* To meet and greet Director's visitors.
General Office Management Support
* To provide, on a case by case basis, various office management support functions of a general operational or administrative nature, under guidance of the RO's senior administrative assistant.
* Responsible for regularly monitoring EBRD Egypt's intra and internet websites and coordinate updates of the content, in close consultation with Director.
* On a case by case basis, to provide general secretarial and administrative support to (visiting) senior EBRD management and/or bankers, after consultation with Director.
Essential Skills, Experience and Qualifications
* Minimum of five years of secretarial or general experience (executive/personal assistant, office manager) in a larger organisation, preferably a local or international bank.
* Advanced knowledge of MS Outlook, Windows 7, MS Word and PowerPoint and good/intermediate working knowledge of MS Excel.
* An ability to independently draft letters of a general nature in Arabic and English, with a particular attention of details.
* Excellent organisational skills and ability to multi-task in a high powered environment.
* Fluent Arabic and English, both written and spoken.
Competencies and Personal Attributes
* Highest levels of integrity, conscientious, reliable and flexible with a positive general demeanour.
* Strong active and passive communication abilities, excellent interpersonal manners and ability to quickly turn-around given assignments.
* Copes well under pressure, can meet deadlines and committed and willing and able to work overtime, if needed.
* Strong attention to detail and continuous ability to provide work of excellent quality.
* Ability to work independently and ability to exercise judgment on and deal with complete discretion with confidential/sensitive information and data.
* Excellent team player with an ability to handle simultaneous assignments
* Ability to build effective working relationships with clients and colleagues in a strong multicult
Job Details
Date Posted: |
2015-03-30 |
Job Location: |
Cairo, Egypt |
Job Role: |
Other |
Company Industry: |
Other |
Preferred Candidate
Career Level: |
Entry Level |
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