Role Overview

The role of the the Executive Assistant is to provide secretarial and administrative support to the Director Egypt in addition to providing secretarial and office management functions of a more general nature including, on a case by case basis, for other senior EBRD staff.

Key Responsibilities and Deliverable

Country Director Support

* Handling incoming phone calls and mail, managing and keeping up to date Director's agenda and contact database, coordinating and arranging internal and external meetings in a swift and accurate manner.

* Overall organisation of all travel arrangements (e.g. flight, hotel, taxi, visas), including preparing travel packs with all relevant documentation including agendas.

* To independently preparing draft responses on incoming letters or emails for Directors' review as well as to handle routine enquiries addressed to the Bank or Director.

* To build and maintain a professional hard and soft copy file system of Directors' correspondence to ensure instant retrieval of documents and/or files.

* To register, screen and sort RO incoming and outgoing mail and distribute to relevant bankers or SBS staff, including managing the weekly pouch with EBRD London.

* To provide assistance of a general nature to Directors' PowerPoint presentations focussed on improvement and consistency of lay-out.

* To provide support of a general administrative nature to Director, including but not limited to printing and binding documents, sending faxes and scanning files.

* To provide support of a general operational nature to Director, including but not limited to managing incoming missions (i.e. fixing appointments, preparing agendas etc), co-organising RO retreats and taking minutes at RO meetings.

* Responsible for building and maintaining a local press database and to coordinate all local press related matters, including building a press folder about local press coverage of EBRD

* To meet and greet Director's visitors.

General Office Management Support

* To provide, on a case by case basis, various office management support functions of a general operational or administrative nature, under guidance of the RO's senior administrative assistant.

* Responsible for regularly monitoring EBRD Egypt's intra and internet websites and coordinate updates of the content, in close consultation with Director.

* On a case by case basis, to provide general secretarial and administrative support to (visiting) senior EBRD management and/or bankers, after consultation with Director.

Essential Skills, Experience and Qualifications

* Minimum of five years of secretarial or general experience (executive/personal assistant, office manager) in a larger organisation, preferably a local or international bank.

* Advanced knowledge of MS Outlook, Windows 7, MS Word and PowerPoint and good/intermediate working knowledge of MS Excel.

* An ability to independently draft letters of a general nature in Arabic and English, with a particular attention of details.

* Excellent organisational skills and ability to multi-task in a high powered environment.

* Fluent Arabic and English, both written and spoken.

Competencies and Personal Attributes

* Highest levels of integrity, conscientious, reliable and flexible with a positive general demeanour.

* Strong active and passive communication abilities, excellent interpersonal manners and ability to quickly turn-around given assignments.

* Copes well under pressure, can meet deadlines and committed and willing and able to work overtime, if needed.

* Strong attention to detail and continuous ability to provide work of excellent quality.

* Ability to work independently and ability to exercise judgment on and deal with complete discretion with confidential/sensitive information and data.

* Excellent team player with an ability to handle simultaneous assignments

* Ability to build effective working relationships with clients and colleagues in a strong multicult