PRIMARY PURPOSE OF THE JOB

To assist in performing a variety of accounting and administrative duties related to accounts payable sub-ledger; basic functions include matching and processing vendor invoices in accounts payable related systems, preparation of related documents, follow-up of pending matters for actions.

TASKS PERFORMED

a) Processes and follows up daily received invoices related to purchase orders and non-purchase orders according to payment terms and agreements / contracts.

b) Prepares Debit / Credit Memos for miscellaneous transactions.

c) Prepares Marketing Expenses payments (Qapco Liaison offices, petty cash, monthly salaries and rents)

d) Liaises with other departments and within the department for any queries, clarifications and matters related to processing of invoices.

e) Provides accruals for periodical financial closing.

f) Coordinates with supervisor and colleagues to process documents encountered with technical problems and critical issues.

g) Ensures all the incoming financial documents are complete & valid, segregates according to priority and distributes among the team members.

h) Maintains all the documents for follow-up in files separated according to category wise.

i) Follow-up with the concerned in other departments for vendor invoices pending for approval

j) Attends and assists in reconciliation of sub-ledgers and GL control accounts for financial closing and audit on periodical basis.

k) Processes monthly telecommunication bills for all lines under QAPCO customer number.

l) Generates approval request for creating and amending non-po vendors.

QUALIFICATIONS AND EXPERIENCE

Bachelor Degree in Accounts & Finance with specific Diploma or equivalent

05 years experience in Accounts payable activities or general accounts.

Fluency in both written and spoken English.

Computer Literate