• Assisting the MD in day to day office work

• Maintains calendars, schedules and co-ordinates appointments, receives calls and/ or greets visitors, taking messages, etc.

• Taking Dictation on memos, letters, etc.

• Preparing Office Memo

• Taking Minutes of Meeting

• Maintaining confidentiality of necessary documents

• Responsible for processing all correspondences from the department managers as well as opening and prioritizing all incoming information

• She will also maintain records of all documentation, file materials, manage data entry and even set up databases and other relevant data information

• Word processing skills, spreadsheet and database experience is also essential

• Opening, sorting and categorizing all incoming information to the departments and getting it to the appropriate people in a timely fashion

• Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communication

• Scheduling appointments, meetings and personal appearances by the department managers

• Duplicating, filing, recording and logging of data shared between departments

• Answering phones, providing information and processing messages for the department managers

• Attending meetings and recording meeting minutes and circulating to department managers as required

• Supervising any support staff and ensuring all office policies and procedures are being implemented

• Any other work assigned

Job Details

Date Posted:	2014-11-26
Job Location:	Jeddah , Saudi Arabia
Job Role:	Secretarial
Company Industry:	Interior design; Architecture; Engineering