PM assistant is responsible to provide full administrative support to the Project Manager and Project Team.

Organisational Reporting

This post reports hierarchically to the Project Manager.

Objectives

Administrative support to a team of engineers.

Responsibilities- Gathering all information and preparation of Weekly and Monthly Reports.- Selecting documents which require review by PM/DPM in ACONEX system- Filing all documents of the project in accordance with the filing framework on the network: mails, letters, reports, - Booking of the meeting rooms in accordance with the needs of the Project, - Editing the meeting rooms planning every Monday, - Booking of the missions (hotels, planes, trains, cars, …), - Follow-up of the weekly planning of each person working for the Project, - Writing the timesheet and submitting them for approval to the Project and Deputy Project Managers.- Managing administrative tasks of the Project, - Gathering documents, information when required by the Project and Deputy Project Managers.- Dispatching the incoming and outgoing mails, letters, documents, according to given instructions of the engineers, - Taking care of the logistic organisation for visitors (booking for hotels, air tickets, ...), - Managing the purchase of necessary stationeries,