Under general supervision, provides administrative, clinical research and advanced secretarial support to Associate Dean for Clinical Affairs in all aspects andinteracts with staff at WCMC-Q, Hamad Medical Corporation (HMC), SupremeCouncil of Health (SCH), primary care clinical sites and others as needed. Thisincludes travel to HMC, SCH and elsewhere as needed to complete tasks.

Position Activities

- Executes plans of Associate Dean with appropriate support, developing strong liaisons with professional staff at WCMC-Q, SCH, HMC and other sites as needed.

- Renews Qatar Medical Licenses of Clinical Faculty involving travel to HMC and SCH. Follows up with credentialing, privileges and administrative process for Clinical Faculty at HMC.

- Maintains the calendar of the Associate Dean. Arranges for meetings, compiles materials for meetings and agendas. Takes minutes at meetings, as requested.

- Performs tasks and assignments of a highly confidential nature.

- Provides administrative support to the Associate Dean including organizing the Clinical Affairs office ensuring appropriate equipment, supplies and materials are in place. Organizes and sets up a filing system. Carries out daily tasks such as answering phone calls, screening, logging and prioritizing incoming mail, e-mail, and appointments. Maintains schedules and prepares correspondence.

- Initiates requisitions and purchase orders in accordance with WCMC-Q financial policies. Reviews and coordinates the payment of invoices and reimbursement of work-related expenses in accordance with WCMC-Q financial policies and procedures.

- Manages communications between office of the Associate Dean of Clinical Affairs and WCMCQ Dean’s office, various departments of WCMC-Q, WCMC-Q NY office, Qatar Foundation and others as required.

- Plans and organizes travel arrangements for the Associate Dean in accordance with WCMC-Q travel policy. Processes travel reimbursements with regard to the same.

- Drafts routine correspondence. Provides word-processing, spreadsheet and presentation software services. Provides requested support to other WCMC-Q faculty staff based on availability.

Performs other related duties as assigned.