Support the Group Head of Procurement and the Head of Marketing / Group Marketing Manager in the procurement of marketing products and services for the Group by processing all high value purchase orders on a timely basis, with proper commercial evaluation, in line with Company standards, and ensure that fair market value is secured for such spend. Act as an interface between the marketing team members and the vendors to ensure that all purchase requests for goods and services are clearly understood and communicated to the vendors and all orders are processed promptly to ensure their timely delivery and effective execution. Provide value added commercial inputs to the marketing team.

The job holder is responsible and accountable for (but not limited to) the following:

* Be the first point of contact for internal marketing team customers for receiving marketing purchase requests, understand any principal / activity specific requirements, the timelines for execution, and discuss the pros and cons of each vendor for the respective type of activity/spend (only if the requirements are unique)

* Understand the business requirements, provide inputs into the marketing process and recommend alternative solutions above and beyond what is simply requested

* Obtain vendor quotes, analyse them, seek clarification from the team & vendor to remove any ambiguities, summarise like for like comparison and explain the pros and cons of selecting a vendor based on quality, price, service record & terms to the marketing team member

* Negotiate fair pricing without compromising on quality of goods or services

* Prepare LPOs in Excel (in 2014) / in the AX 2012 Purchasing Module (when it’s live in 2015) and obtain signed/ online management authorization as per the Delegation of Authorities matrix.

* Work with marketing team members and vendors to ensure adherence to ordered specs, quality & timelines

* Manage and develop vendor relationships and broaden network of existing group vendors to provide the internal customers with a wider range of product / service solutions

* Analyze MIS data to understand volume and nature of spend, buying trends and leverage group buying power

* Maintain updated files of vendor contract information, authorized LPO copies with supporting quotes / documents, samples, brochures and catalogues to ensure sharing of knowledge during absence on leave etc and to support transparency in the procurement process when audited

* Keep up to date with latest product / service trends and market knowledge to be able to advise internal marketing team members on potential supply options in a confident and professional manner

* Interact professionally and develop added value relationships with the marketing team

* Maintain personal presentation to be in line with company guidelines

* Display a pleasant and professional attitude and conduct towards all vendors and colleagues

* Perform other procurement tasks as requested by the Line Manager.