Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Duties and Responsibilities:

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.

• Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings.

• Composes and types routine correspondence.

• Organizes and maintains file system, and files correspondence and other records.

• Answers and screens manager's telephone calls, and arranges conference calls.

• Coordinates manager's schedule and makes appointments.

• Greets scheduled visitors and conducts to appropriate area or person.

• Arranges and coordinates travel schedules and reservations.

• Conducts research, and compiles and types statistical reports.

• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

• Makes copies of correspondence or other printed materials.

• Prepares outgoing mail and correspondence, including e-mail and faxes.

• Orders and maintains supplies, and arranges for equipment maintenance.